Public summary
Provide travel coordination and administrative support for a NATO air operations center. Responsibilities include organizing travel logistics, managing travel documentation, supporting budget and finance processes related to travel, and ensuring compliance with NATO policies. The role requires strong communication, coordination, and organizational skills, with work conducted primarily in English. The position involves deployment readiness and supporting military operations.
Location and work setup
- Location
- Uedem, Wesel
- Remote status
- On-site
- German requirement signal
- No German Required Detected
- Detected job language
- English
Responsibilities
Support travel arrangements for all personnel including coordinating duty travel and purchasing commercial tickets. Maintain and organize travel administration files and ensure compliance with NATO travel and document policies. Prepare and submit travel authorizations and related documentation according to NATO regulations. Provide guidance on travel regulations and procedures. Assist with itinerary preparation and facilitate communication of travel details. Implement travel office processes for efficiency. Coordinate travel budgets and verify invoices. Manage travel requests, bookings, and documentation. Participate in decision-making regarding temporary duty assignments. Perform other duties as assigned.
Qualifications
Secondary education and vocational training or equivalent certification in a related field. Minimum three years of professional administrative experience in an international organization, preferably with travel logistics experience within NATO or a similar entity. Proficiency in English (NATO Standard Language Proficiency 3322). Familiarity with NATO administrative and travel procedures desirable. Experience with Oracle NATO Automated Financial System (FinS) and travel booking platforms advantageous. Strong communication, interpersonal, and problem-solving skills, attention to detail, and ability to work under pressure.