Public summary
We are seeking a Senior Team Assistant for a leading international technology platform based in Berlin. This pivotal role involves managing complex calendars, coordinating travel and expenses, preparing meetings and presentations, taking minutes, organizing events, and supporting senior stakeholders in a dynamic, fast-paced environment. The position requires excellent English communication skills and strong organizational and multitasking abilities. The role offers a hybrid working model, professional development opportunities, and a supportive work culture focused on employee well-being and inclusion.
Responsibilities
Manage complex calendars for senior VP stakeholders; coordinate travel arrangements and expense reporting; act as a gatekeeper for confidential information using tact and discretion; prepare meetings, including taking minutes, tracking action items, preparing presentations, and data analysis; manage projects with tight deadlines independently; organize events ranging from small team events to company-wide summits and offsites; provide full administrative support in day-to-day tasks to the Quick Commerce department.
Qualifications
Minimum of 3 years experience supporting senior management or in project management; excellent verbal and written English skills; German language skills are a plus but not required; strong customer focus, solution orientation, discretion, resilience; excellent organizational, multitasking and stakeholder management skills; proactive, pragmatic, personable, and professional individual able to thrive in a fast-paced environment requiring innovative service delivery.